FOIA Detailed Itemization

 

CITY OF POTTERVILLE DETAILED ITEMIZATION

LABOR CHARGES

 

A.  Cost for Searching for, Locating and Examining of Public Records in Conjunction with Receiving and Fulfilling a Granted Written Request.

      1.  Determination of the Hourly wage:

The hourly wage of the lowest paid public employee capable of searching for, locating and examining the public records in this particular instance regardless of who actually performs the labor.  $________________

¨ This labor change  includes  fringe benefit costs (up 50% of the applicable labor charge but not more than the actual costs of fringe benefits) using the hourly wage identified above  and a percentage  multiplier of ________%  (hourly wage x percentage multiplier=$_______)

¨  This hourly wage is an overtime rate that was agreed to by the requestor in the amount of $_________ per hour.

 

2.    Determination of total time using increments of 15 minutes with partial time rounded down.  (So, for 15 minutes, use .25 hours; 30 minutes, use .5 hours; for 45 minutes use .75 hours).  ________  hours.

 

¨  The FOIA Coordinator has determined that failure to charge this fee would result in unreasonably high costs to the City because of the nature of the request in the particular instance because of the following reasons:  ____________________________________________________________

____________________________________________________________

 

 

 

 

 

 

Hourly wage:

$___________

 

 

 

 

 

 

 

 

Total time:

_________hours

 

 

 

A.     Total Fee (hourly wage x total time):

$________

 

 

B.  Cost for Separating Exempt Information from Non-Exempt, including Redaction of Documents.

     

       1.    For Employee Labor Costs:

              a.   Determination of the Hourly wage:

 

The hourly wage of the lowest paid public employee capable of searching for, locating and examining the public records in this particular instance regardless of who actually performs the labor.  $________________

¨ This labor charge  includes  fringe benefit costs (up 50% of the applicable labor charge but not more than the actual costs of fringe benefits) using the hourly wage identified above and a percentage  multiplier of __________% (hourly wage x percentage multiplier =$__________)

¨  This fee is an overtime rate that was agreed to by the requestor in the amount of $_________ per hour.

 

b.    Determination of total time using increments of 15 minutes with partial time rounded down.  (So, for 15 minutes, use .25 hours; 30 minutes, use .5 hours).  ________ hours.

     

 

     2.      For Contracted  Labor Costs: 

 

  • The FOIA Coordinator has determined that the City does not employ a person capable of deleting exempt information from non-exempt information in the particular instance and the work is being performed by the following person or firm: ________________________________________________________

 

              a.   Determination of the Hourly wage: 

 

The hourly wage of the contracted labor (not to exceed 6 times the State of Michigan minimum hourly wage):  $___________

¨  This hourly wage is an overtime rate that was agreed to by the requestor in the amount of $_________ per hour.

 

b.    Determination of total time using increments of 15 minutes with partial time rounded down.  (So, for 15 minutes, use .25 hours; 30 minutes, use .5 hours; 45 minutes use .75 hours).  _______ hours.

 

¨  The FOIA Coordinator has determined that failure to charge this fee would result in unreasonably high costs to the City because of the nature of the request in the particular instance because of the following reasons:  ___________________________________________________________

___________________________________________________________

___________________________________________________________

 

 

 

 

 

 

 

1.a  Hourly wage for employees:

$____________

 

 

1.b  Total time for employees:

_________hours

 

1.c  Total Employee labor charge (hourly wage x hours):

$__________

 

 

 

 

 

 

 

 

 

2.a  Contracted labor hourly wage:

$________

 

 

 

 

2.b   Contracted labor hours:

_______ hours

 

 

2.c  Total Fee for contracted labor (hourly wage x hours):

$_____________

 

C.  Cost for Duplication and Publication.

 

      1.  Determination of the Hourly wage:

 

The hourly wage of the lowest paid public employee capable of searching for, locating and examining the public records in this particular instance regardless of who actually performs the labor.  $________________

¨ This labor charge  includes  fringe benefit costs (up 50% of the applicable labor charge but not more than the actual costs of fringe benefits) using the hourly wage identified above and a percentage  multiplier of __________%  (hourly wage x percentage multiplier =$___________)

¨  This hourly wage is an overtime rate that was agreed to by the requestor in the amount of $_________ per hour.

 

2.    Determination of total time using increments of one (1) minute with partial time rounded down.    ________ hours.

 

 

 

 Hourly wage:

$__________

 

 

 

 

 

 

 

 

 

Total time:

________ hours

 

C.  Total Fee (hourly wage x hours) $__________

 

 

 

 

Other Actual Costs

 

D.   Costs for Paper Copies.   

The actual total incremental cost of necessary duplication and publication using the most economical means available:

       1.      Not to exceed $.10 per sheet for 8 ½ by 11 or 8 ½ by 14 in paper:  

             $__________ per sheet x _________number of sheets  =  $___________.

       2.      Other paper sizes:  

             $__________ per sheet  x _________number of sheets  = $___________.

 

D.  Total Fee (add totals for all sizes of paper):

$__________

 

 

E.   Costs for Nonpaper Physical Media.

The actual and most reasonably economical cost of the computer disc, flash drives, computer tape or other similar media:    

     $__________ per item x  _________number of items .

 

 

E.   Total Fee:

$__________

F.    Cost of Mailing:

1.     The actual cost of mailing:   $_____________

2.     Fee for the least expensive postal delivery confirmation:  $________

3.     Costs for the envelope or box for mailing $__________.

 

  • The requestor has stipulated to expedited shipping and/or insurance and those costs are listed above as the actual costs of mailing.

 

 

F.   Total Fee:   (add all 3 costs):

$___________

Costs for Providing Documents Available on the Website

 

 

G.o  The City has notified the requestor in its written response that all or a portion of the requested information is available on its website.  The following is a detailed itemization of the cost of the information that is available on the website:

 

1.    Labor Costs – Searching for, locating and examining

              a.     Determination of Hourly wage:

 

The hourly wage of the lowest paid public employee capable of searching for, locating and examining the public records in this particular instance regardless of who actually performs the labor.  $________________

¨  This labor charge  includes  fringe benefit costs (up 50% of the applicable labor charge but not more than the actual costs of fringe benefits) using the hourly wage identified above and a multiplier of __________% (hourly wage x percentage multiplier =$__________)

¨  This fee is an overtime rate that was agreed to by the requestor in the amount of $_________ per hour.

 

b.    Determination of total time using increments of 15 minutes with partial time rounded down ________ hours.

 

 

2.    Labor Costs:  Copying or Duplication:

              a.   Determination of Hourly wage:

 

The hourly wage of the lowest paid public employee capable of searching for, locating and examining the public records in this particular instance regardless of who actually performs the labor.  $________________

¨  This labor charge  includes  fringe benefit costs (up 50% of the applicable labor charge but not more than the actual costs of fringe benefits) using the hourly wage identified above and a multiplier of __________% (hourly wage x percentage multiplier =$__________)

¨  This hourly wage is an overtime rate that was agreed to by the requestor in the amount of $_________ per hour.

 

b.   Determination of total time using increments of ___ minutes with                                        partial time rounded down.  ________ hours.

 

3.   The actual total incremental cost of necessary duplication and publication:

              a.      Not to exceed $.10 per sheet for 8 ½ by 11 or 8 ½ by 14 in paper:  

              $__________ per sheet x _________number of sheets = $___________.

              b.      Other paper sizes:  

              $__________ per sheet x _________number of sheets  = ___________.

 

4.   Costs for Nonpaper Physical Media

$__________ per item x _________number of items.

 

5.    Cost of Mailing:

       a.    The actual cost of mailing in a reasonably commercial and justifiable manner:   $_____________

       b.    The charge for the least expensive postal delivery confirmation:  $________

       c.     Costs for the envelope or box for mailing. $____________

 

  • The requestor has stipulated to expedited shipping and/or insurance and those costs are listed above as the actual costs of mailing.

 

 

 

 

 

 

 

 

 

 

 

1. Total fee (hourly wage x hours):

 $__________

 

 

 

 

 

 

 

 

 

 

 

2. Total fee (hourly wage x hours):  $__________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.   Total cost for paper copies:

$___________

 

 

 

4.   Total cost for nonpaper physical media:

$____________

 

5.    Total cost of Mailing:

$____________

 

G.  Total Cost for Providing Documents:

$___________

 

1.    Subtotal Charges:  Add Items A – F Above:

 

2.     Subtotal with Website Document Charges from G above if applicable

 

Total Fee:

$_____________

 

 

Total Fee with website records included if applicable

$____________.


 

Waivers or Reductions

 

 

Public Interest Reduction or Waiver.    

The FOIA Coordinator may reduce or waive the imposition of fees if the FOIA Coordinator determines that a waiver or reduction of the fee is in the public interest because searching for or furnishing copies of the public record can be considered as primarily benefiting the general public.   o   Fee waiver granted or granted in part for a reduction of $___________________

 

 

Subtract $__________

Waiver of Fees of First $20.00.

A public record search shall be made and a copy of a public record shall be furnished without charge for the first $20.00 of the fee for each request by either of the following:

1.            Indigency:  Certain individuals who submit an affidavit stating that the individual is indigent or receiving public assistance as stated more fully in the FOIA and the City’s Procedures and Guidelines.    o    FOIA Coordinator Approves the Waiver.

2.            Certain Non-Profit Organizations. A non-profit organization formally designated by the state to carry out activities under subtitle C of the developmental disabilities assistance and bill of rights act of 2000, and the protection and advocacy for individuals with mental illness act as stated more fully in  FOIA and the City’s Procedures and Guidelines.  o    FOIA Coordinator Approves the Waiver.

Subtract Waiver of Fee:

$__________

Reduction for Late Response:    If the City does not respond to a written request in a timely manner, the City shall reduce the charges for labor costs by 5% for each day the City exceeds the time permitted, with a maximum 50% reduction.  However, this reduction only applies (1) if the late response was willful and intentional or (2) the request contained the language required by the FOIA for such reduction (See Procedures and Guidelines).     _____ number of days  x 5% of labor costs =  $_______________

 

 

Subtract

$________ of labor changes (up to 50% of labor costs).

Final Total After Any Applicable Reductions or Waivers:

 

 

$___________

 

Deposit:

 

¨  The City requires a deposit of $________ (1/2 of the estimated fee) and this total estimated fee exceeds $50.00.

 

¨   The City requires a deposit of $________ (100% of the estimated fee) because this request meets the statutory requirements for failing to pay for prior requests under Section 4(11) of the FOIA. 

 

 

Deposit Amount:

 

$____________

 

¨ Deposit Paid on _____________

                 Total Fee                             $____________

             -    Deposit Amount              $____________

            =   Remaining Fee Due of     $____________

 

¨  Fee Paid on  ___________________

 

 

 

Total Fee Due:

 

 

$___________

 

27468:00003:2279188-1